Role: Administrative Assistant junior

Department: Administration

Location: Copenhagen, Denmark

Contract: Part time

Salary: Annual gross salary 20.000€

SUMMARY

Provide administrative support to a department and/or Manager.

Duties include general clerical, receptionist and project based work.

Project a professional company image through in-person and phone interaction.

Performs routine and repetitive clerical accounting and bookkeeping duties following established procedures to accomplish duties. Advice and assistance are readily available and difficult or unusual problems are usually referred to supervisor.

Performs a variety of clerical accounting and bookkeeping duties requiring a working knowledge of assigned accounting functions, accuracy and attention to detail. Incumbents work within established procedures but with relative independence in carrying out duties under limited supervision. Detailed instructions are provided for difficult or unusual assignments.

PRIMARY RESPONSIBILITIES

Answer telephones and transfer to appropriate staff member.

Meet and greet clients and visitors.

Create and modify documents using Microsoft Office.

Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.

Maintain hard copy and electronic filing system.

Sign for and distribute UPS/Fed Ex/etc packages.

Research, price, and purchase office furniture and supplies.

Coordinate and maintain records for staff office space, phones, company credit cards and office keys.

Setup and coordinate meetings and conferences.

Maintain and distribute staff weekly schedules.

Collect and maintain PC inventory.

Support staff in assigned project based work.

Other duties as assigned.

Verifies amounts and codes on various forms for accuracy.

Sorts documents and posts debits/credits to proper account. Balances entries and makes necessary corrections.

Verifies statement items and totals with department records.

Reconciles simple bank statements or department records.

Answers inquiries regarding work being performed.

Prepares forms or encodes materials for data input.

Compiles routine numerical information for report purposes by hand or by running routine recurring reports on internal computer records.

Perform clerical duties such as sorting mail, filing and typing, operates variety of general office equipment.

Prepares and verifies amounts and codes for various standard accounting entries, data input, or other forms; encodes and obtains necessary approvals for processing.

Maintains a variety of records pertinent to work unit such as records of cash receipts, cash deposits, property control records, accounts payable or accounts receivable; identifies accounts affected and debit and credit entries necessary.

Provide office orientation for new employees.

Setup accommodation and entertainment arrangements for company visitors.

WORKING CONDITIONS

The post will be based in Copenhagen, Denmark.

Gross salary will be 20.000 €/year; the post is half time position for 5 days/week

The post will initially be available for the period of 20th August 2012 until the end of the Baltic project.

TO APPLY FOR THE POST

Please send a letter of application stating the skills and approach that you would bring to the post with your CV/resume (no photos) in strict confidence by email only to: mlopez@oceana.org

Please ensure that they are sent as Word documents with the titles “your name cover letter” and “your name CV” Please put “Oceana AAJ- CPH” in the email subject line. Also please let us know where you saw the post advertised.